What you gain in practice
Every order is findable without asking around
Customer orders are created, tracked, and completed centrally. Clear status overview and transparent tracking of open and ongoing work.
- No searching, no follow-ups, no information loss — all information is available at any time.
Ready for the German e-invoicing obligation
From 2025, German companies must be able to receive electronic invoices in B2B transactions — and to send them in the following years. HaiSoTec Vorgano delivers this out of the box, without add-on modules or external software.
- E-invoicing obligation technically covered
- ZUGFeRD- and Factur-X-compliant (EN 16931, embedded CII XML)
- Gap-free sequential invoice number per § 14 UStG
- Optionally with digital signature (SHA-256 secured)
Signed on site, PDF filed immediately
The customer signs straight in the browser on a tablet or phone. The signature is SHA-256 protected, embedded in its own PDF page, and archived — for delivery notes, quotes, invoices, or any other PDF.
- Legally valid for informal transactions (§ 127 BGB)
- SHA-256 integrity check per signature
- Dedicated signature page in the PDF (name, company, date)
- No printer, no scanner, no returned paper
You know what is where — vans included
Items, stock, and reservations belong to orders — not to Excel. With vehicle, main, and customer stock, serial-number management, and a virtual ticket warehouse.
- Unlimited storage locations (main, vehicle, customer) — freely configurable
- Serial-number management with its own admin page
- Per-order reservations with supplier and order status
- Virtual ticket warehouse shows all quantities booked on open processes
One click turns the quote into an order
Full quoting module with partner selection, item positions, discounts, tax rates, and validity periods. Automatic, gap-free quote numbering.
- Convert to an order in one click — no duplicate entry. Quotes are generated as PDFs and archived in the system.
Moving off Excel costs you no fresh start
Bulk import for partners, items, orders, and contracts. Existing records are matched by number and merged — empty fields never overwrite anything.
- Reference IDs (tax rate, payment term, payment condition) are validated. Umlauts and Excel exports are handled reliably. Templates are available as downloads.
Dashboard & analytics
See at a glance what's due today, where capacity sits, and which numbers flow into billing.
Personal dashboard
Today's working time, open assignments, recently handled items, and upcoming calendar events (if connected) — right at login.
Real-time KPIs
Total, open, closed, average handling time, reopen rate, and distribution by status — with freely selectable ranges (day, week, month, quarter).
Exports for billing & controlling
Structured data as PDF, CSV, or directly as invoice basis. All reports can be filtered, sent by e-mail, and exported.
What else comes with it
Tasks are created directly from orders or independently. Responsibilities clearly defined, priorities visible.
Maintenance contracts, service agreements, or framework contracts are directly linked to customers and orders.
Working hours are booked directly to tasks. This means: a clear basis for costing and clean billing.
A structured solution suggestion in German, right on the process — on demand, never unsolicited. Email addresses, phone numbers, IBAN and credit card numbers are masked beforehand.
From quote to invoice — no ERP needed
Business partners, quotes, orders, delivery notes, e-invoices, and warehouse — all in one application. No separate ERP licence, no months-long rollout, no interfaces between systems.
Everyone sees the same thing, instantly
New line items, status changes and assignments appear immediately for every colleague — with no reload. Anyone working on the same process sees the current state, not the one from five minutes ago.